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Office Manager

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Company Description

The Office Manager investigates, analyzes, evaluates, and administers AWP’s benefit plans. This role will support the business in its enterprise objectives through data and system design. The Office Manager will foster team member engagement and retention by completely owning the processes below.

Job Description

The Office Manager will play an important role in the company’s growth by supporting the Operations team with Administrative duties; invoices, payroll, overseeing 1-2 Operations Administrators, coordinating repairs, inbound/outbound calls, and follow-up with customers after work is complete to ensure satisfaction. Performing multiple tasks effectively with a focus on timeliness and responsiveness, high levels of diplomacy, sound judgment, and discretion when dealing with customers and other department staff.

This is an on-site position.

  • Supervise and develop 1-2 Operations Administrators to ensure efficient operational support
  • Administratively support functional units within the Division as may be required
  • Review, adjust, and verify payroll time
  • Complete Payroll validation and entry into UKG
  • Review and approve invoices
  • Provide quality Customer Service by answering calls and inquiries on current jobs/projects as needed.
  • Assist protectors with FAQs and issues/concerns, including but not limited to W-4s, direct deposits, updating personnel files, I9 etc.
  • Conduct job corrections for billing & support collections locally
  • Enter and track PTO requests for pay and per diems
  • Provide weekly payroll reports to managers
  • Confirm filing and scanning of tickets is done daily
  • Organize inventory- track and accurately record · Add all completed safety documents to share drive each month
  • Assist with answering as needed
  • Review financial reports
  • Other duties as assigned

Qualifications

  • High school or GED.
  • 2-3 years of Office Administration and leadership experience is required.
  • Knowledge of traffic control and safety devices is preferred.
  • Strong knowledge of Word, Excel, Outlook, Teams, calendars, and MS Office applications.
  • Knowledge of relevant equipment, policies, and procedures to meet local and state requirements.
  • Strong decision-making skills.
  • Sense of urgency (professionally persistent).
  • Team-oriented.
  • Ability to work with little supervision and willingness to take ownership.
  • High energy with a can-do attitude.
  • Leader in their industry.
  • Coordinate and execute multiple tasks within established deadlines.

Additional Information

  • A high-achieving, gregarious, and well-respected team
  • Benefits-eligible 1st of the month following hire
  • All traditional benefits are offered, including 3 medical plan options and 2 dental plan options, as well as additional benefits such as Legal and Identity Shield, Accident, and Critical Illness
  • The company paid 50k in basic life insurance
  • Company paid LTD
  • Health Savings and Flex Spending Accounts Available
  • 401(k)
  • Paid Time Off & Paid Holidays
  • AWP named one of America’s Greatest Workplaces 2023 for Diversity

 

AWP Safety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability. 

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